Vela

Executive search and recruiting firms lose placements because of scheduling friction. The first agency to present a candidate often wins the fee, so delays in coordinating interviews directly cost money. Client availability often lives in one email thread while candidate availability lives in another, and manually matching them across threads eats hours of recruiter time. Clients and candidates also go unresponsive, forcing recruiters and coordinators to spend significant time just following up to keep the process moving.

Vela acts as an AI scheduling agent that can be CC'd on email, texted, or messaged via WhatsApp, Slack, Teams, or phone to handle interview coordination end to end. A recruiter can simply say something like 'Book final round for Jordan, include hiring manager and 2 panel members,' and Vela reads the context, pulls availability from all parties, and proposes meeting times in each person's timezone. It follows up automatically with non-responders, books confirmed times, sends confirmations, and if something changes, such as a candidate cancelling, it re-coordinates with all parties, updates calendar invites, and notifies everyone without manual intervention. The site also includes an interactive calculator showing estimated time saved per month based on a firm's interview volume, coordination time, and reschedule rate.